Section 1.1

The organization shall be the Durham (NC) Alumni Chapter of KAPPA ALPHA PSI FRATERNITY with jurisdiction as prescribed by the Constitution and Statutes of the Grand Chapter, KAPPA ALPHA PSI FRATERNITY.  The Bylaws of the Durham (NC) Alumni Chapter of KAPPA ALPHA PSI FRATERNITY are not in conflict with any provision set forth by the Constitution and Statutes of the Grand Chapter.  The Robert Rules of Order is the authority for the Durham (NC) Alumni Chapter on parliamentary law and subsequent rulings by the Chair.

Section 2.1

The objectives of this chapter shall be:

• To inspire service in the public interest, to be involved, to promote and to be committed to rendering public service;

• To be knowledgeable about critical social, economical, educational and political issues;

• To unite college men with common goals in a bond of Fraternity and to promote the spiritual, social, intellectual and moral welfare of members;

• To encourage honorable achievement in every field of human endeavor;

• To assist undergraduate and graduate brothers and other young men in pursuit of their education and career goals;

• To carry out appropriate programs of the Grand Chapter and Province Council.

Section 3.1

The principal units of organization of the Durham (NC) Alumni Chapter shall be: The Officers and Board of Directors.

Section 3.2

The officers of the chapter shall be: Polemarch, Vice Polemarch, Keeper of Records, Assistant Keeper of Records, Keeper of Exchequer, Assistant Keeper of Exchequer, Strategus, Lieutenant Strategus, Membership Orientation Intake Program Chairman, Membership Orientation Intake Program Vice Chairman, Nominating Committee Chairman, Historian, Reporter, Chaplain, Parliamentarian, Assistant Parliamentarian and Members of the Board of Directors.

Section 3.3

All officers shall be elected for a term of two (2) years and/or until their successors are elected and qualified.

Section 3.4

Office of the Polemarch shall not be held for more than two (2) consecutive terms, unless otherwise stipulated by a two-thirds vote of the sustaining members.

Section 3.5

Officers shall be elected annually during the regular business session of the May meeting.  They shall be formally inducted into office as the last act of business at the June meeting.

Section 3.6

Election of officers shall be by secret ballot and a majority vote shall be necessary.  Only sustaining members shall be eligible to vote during the annual election of officers and all other matters concerning the affairs of the chapter where a vote is required.  A vote in absentee must be submitted in writing to the Chairman of Nominating Committee seven (7) days prior to the election.

Section 3.7

The Board shall have the power, by an eight-tenth affirmative vote of sustaining chapter members, to remove any elected officer for 1.) malfeasance in office, 2.) neglect of duty, or 3.) other offenses against the laws, dignity or interest of Kappa Alpha Psi and/or the Durham (NC) Alumni Chapter.   Neglect of duty is defined as not fulfilling at least one of the following:

• Failure to become a fully sustaining member of the grand chapter, province, and local chapter levels by December 31;

• Failure to attend a minimum of five (5) chapter business meetings (the Board may deem any absence above 5 as excused);

• Failure to submit required reports; and

• Failure to perform the responsibilities of the office as described in Articles 4 through 24 of these Bylaws.

Any sustaining member may present all evidence supporting the removal of an elected officer(s) at an official board meeting. After an affirmative, majority vote of the recommendation by the Board, the Polemarch may choose to speak with the officer(s) in question prior to bringing the recommendation to the chapter.  During the subsequent chapter meeting, both the Polemarch and officer(s) in question may be given time to express themselves. Afterwards, all sustaining members shall vote, wherein an eight-tenths affirmative vote must be obtained in order for the officer(s) to be removed.

Section 3.8

Requires the Nominating Committee to recommend to the chapter, to replace any officer that has resigned or been removed for neglect of duty.  The Nominating Committee must submit a nomination to fill any office to the chapter within thirty (30) days of the date such member(s) have been separated.

The Nominating Committee must notify the chapter, via the approved form of communication, no less than two weeks prior to the nomination and election process to be held at the next month’s chapter business meeting.  If there are less than two weeks before the next month’s chapter business meeting, the nomination and election process will take place at the following month’s chapter business meeting.

Section 4.1

The Polemarch shall be the official head of the chapter.  He shall preside at all of the meetings and have general supervision of its affairs.  He shall appoint all committees that are not otherwise provided for by the Grand Chapter.  He shall have the power to call special or extra meetings when he considers it necessary, provided that in such cases every member of the chapter is notified in writing at least five (5) days in advance of such meetings.  He shall see that the officers of the chapter discharge their duties faithfully, impartially, accurately and promptly.  He shall enforce strict observance of the laws and policies of the Fraternity.  He shall sign all vouchers for the payment of money authorized by the chapter and perform other duties as may be imposed upon him by law.

Section 5.1

It shall be the duty of the Vice Polemarch to perform the duties of the Polemarch when the Polemarch is absent or otherwise unable to serve and to perform such other duties as may be required of him.

Section 6.1

It shall be the duty of the Keeper of Records to keep accurate, legible and complete accounts of all financial records of transactions of the chapter, to conduct its correspondence, to submit promptly and accurately all reports required of him by the Grand Polemarch, the Grand Board of Directors, Executive Committee and the Province Polemarch of Jurisdiction.  He shall maintain file copies of all Confidential Bulletins and of such other releases as may be issued from the National Headquarters Office.  He shall keep his financial record and accounts in such form as may be prescribed by the chapter, sign all vouchers authorized to be paid by this chapter.  The books of the Keeper of Records shall be available for inspection at all times by the members of this chapter, Province Polemarch, Grand Polemarch and other persons that the Grand Board of Directors may designate.

Section 7.1

It shall be the duty of the Assistant Keeper of Records to record and maintain in a record book provided by the Fraternity, a complete, legible and an accurate statement of the proceedings of each meeting, regular and/or call.  The books of the Assistant Keeper of Records shall be available for inspection at all times by the members of this chapter, Province Polemarch, Grand Polemarch and other persons that the Grand Board of Directors may designate.  He is to perform other duties required of him, including notifications of members concerning meetings.

Section 8.1

The Keeper of Exchequer shall be bonded for $2,000 or more at the expense of the chapter and have the care and custody of all monies of the chapter and shall pay out the same only upon vouchers authorized by the chapter and signed by the Polemarch and the Keeper of Records.  The Keeper of Exchequer shall keep records of all receipts and disbursements of his office in books suitable for the purpose and his books and records shall be open for inspection at all times by the chapter membership, Province Polemarch, Grand Polemarch, or Grand Board of Directors.  He shall perform such other duties as may be required of him.

Section 8.2

The Keeper of Exchequer shall submit his books and records to an annual audit whenever directed to do so by the Board of Directors or two thirds (2/3) majority of the active membership.

Section 9.1

It shall be the duty of the Assistant Keeper of Exchequer to perform the duties of the Keeper of Exchequer when the Keeper of Exchequer is absent or otherwise unable to serve and to perform such other duties as may be required of him.

The Assistant Keeper of Exchequer shall be bonded for $2,000 or more at the expense of the chapter.

Section 10.1

The Strategus shall have charge of the entrance to the meeting room when the chapter is in session; he shall admit only members and invited guests; he shall preserve order and decorum.  He shall perform such other related duties as may be required.

Section 11.1

The Lieutenant Strategus shall assist the Strategus in the performance of his duties, act for him in his absence and perform such other duties as may be required of him.

Section 12.1

The Membership Orientation Intake Program Chairman shall plan and implement all membership intake activities.  He shall also serve as Chairman of the Membership Orientation Intake Program Committee and conduct training to encourage active participation by new members on assigned committees and/or projects.

Section 13.1

It shall be the duty of the Membership Orientation Intake Program Vice Chairman to assist the Membership Orientation Intake Program Chairman and perform his duties when he is absent or unable to serve.

Original Article removed with January 2013 revisions.

Section 15.1

The Historian shall collect, compile and preserve historical and biographical data for this chapter and shall transmit such data when requested of him by the Grand Historian.  He shall maintain file copies of all KAPPA ALPHA PSI Journals and evidences of individual or chapter achievement.  He shall prepare a Chapter History.  He shall also prepare and maintain an updated biography of each chapter member and make it available to the membership.

Section 16.1

The Reporter shall forward to the KAPPA ALPHA PSI Journal news items and other items for publication in such form and at such time as shall be indicated.  He shall be selected on account of his journalistic abilities.

Section 17.1

The Chaplain shall serve as the moral and spiritual leader of the chapter.  He shall perform such other related duties as may be required.

Section 18.1

The Parliamentarian shall advise the presiding officer and the Chapter on parliamentary procedures, in accordance with Robert’s Rules of Order. He shall also serve as the Chairman of the Bylaws Committee to recommend amendments and revisions to the chapter’s Bylaws.

Section 19.1

It shall be the duty of the Assistant Parliamentarian to perform the duties of the Parliamentarian when he is absent or otherwise unable to serve.

Section 20.1

The Board of Directors shall be composed of nine (9) members, of whom shall be the Polemarch, Vice Polemarch, Keeper of Records, Keeper of Exchequer, and the immediate past Polemarch.  The other four (4) members shall be elected from the floor.  If the immediate past Polemarch is unable to serve, then five (5) members from the membership shall be elected to serve on the board.

The four members elected from the floor shall be: one (1) member-at-large, one (1) member who also serves on the Board of Directors for the Kappas of Durham Foundation, one (1) member who was initiated into the fraternity less than five years from the date of election to the Board of Directors, and one (1) member who is over 60 years of age at the time of election to the Board of Directors.  If the immediate past Polemarch is unable to serve, the fifth elected member shall be a member-at-large.

Section 20.2

The Polemarch shall serve as chairman of the Board of Directors; the Vice Polemarch shall serve as the vice chairman, and the Keeper of Records shall serve as the secretary.

Section 20.3

The Board of Directors shall hold meetings whenever the Chairman deems necessary.  Notice of the time and place of such meeting shall be made either by mailing or phone calls by the Chairman at least five (5) days prior to the scheduled time.

Section 20.4

A report of the Board of Directors’ meeting shall be made to the general body at the regular business session.

Section 20.5

The majority of the voting members of the Board of Directors in attendance shall constitute a quorum.

Section 20.6

The Board of Directors shall represent the chapter in all legal matters and shall perform such other duties as may be required of them.

Section 20.7

Any member who is absent from three (3) consecutive meetings of the board, without excuse satisfactory to the board, will be required to resign from the board.

Section 21.1

Annual dues shall be recommended by the Budget Committee and adopted for the ensuing year at the September meeting.  The Grand Chapter fiscal year begins October 1 and ends September 30 of the following year.  Grand Chapter and Province dues shall be paid on or before the September meeting on an individual basis by each member.  Such dues are set by the Grand Chapter.

Section 21.2

Dues shall be paid according to the monthly meeting scheduled below. Failure to pay dues as scheduled will render the member non-sustaining and, consequently, ineligible to vote or participate in any social activity, assume any committee responsibility, nor function on behalf of the chapter during the upcoming fraternal year. Payment of annual dues can be made in three (3) installments (April, May and June). In extenuating circumstances, the Keeper of Exchequer may be allowed to modify the payment schedule of any individual brother; provided Grand Chapter and Province dues are paid in full by the September meeting.

All monies and dues paid to the Keeper of Exchequer are nonrefundable.

Section 21.3

As a condition of re-instatement of any member of the Durham (NC) Alumni Chapter who shall have been deemed non-sustaining in accordance with these by-laws and if said member has been non-sustaining for a period longer than one year, he must first deposit with the Keeper of Exchequer a sum sufficient to pay his current Grand Chapter and Province dues plus a re-instatement fee of Ten & 00/100 Dollars ($10.00).  Annual dues shall become due as of the time of re-instatement.

Any member who has been deemed non-sustaining for a period of less than one (1) year shall be re-instated to the financial records of the chapter upon payment of all dues which shall have accrued during the period in which he was non-sustaining.

Section 21.4

As a condition for the transfer to and/or affiliation of any member of the KAPPA ALPHA PSI FRATERNITY with the Durham (NC) Alumni Chapter, the member must first present to the Keeper of Records a Grand Chapter Membership card which indicates that his Grand Chapter dues for the current year have been paid, or in lieu thereof, deposit with the Keeper of Exchequer, a sum sufficient to pay his current Grand Chapter Dues.

Section 21.5

Brothers who are initiated into the Fraternity by an Active Chapter will only have to pay fifty percent (50%) of the local chapter dues for the first two (2) years following their initiation, or graduation, and all of their Grand Chapter and Province dues.

Section 21.6 

Any Brother 60 years of age, or older, shall be entitled to sustaining membership in the Fraternity by paying one-half (1/2) of the local chapter obligation and all Grand Chapter and Province dues.  Any brother 80 years of age, or older shall be entitled to sustaining membership in the Fraternity by paying all Grand Chapter and Province dues.  (amended by vote Feb. 8, 2022)

Section 21.7

Special financial assessments shall become an obligation of each member when duly established by the chapter.

Section 21.8

In matters requiring the sale of tickets, participating brothers shall be held responsible for the minimum number of tickets established by the committee with approval by the chapter.

No officer, committee, or member of Durham (NC) Alumni Chapter shall be reimbursed for expenditures in excess of specific budget allowances, unless such expenditures have received advance clearance in writing by the Board of Directors.

Section 21.10

The Keeper of Exchequer shall disburse fraternity funds if in annual budget or upon approval of the chapter.  These payments shall be made by check.  No check shall be of consequence unless signed by under two signatures (two of the following offices: the Keeper of Exchequer, Polemarch, Vice-Polemarch or Keeper of Records).  The payment of funds by the Keeper of Exchequer must be presented to him in the form of a WARRANT signed by the Polemarch and Keeper of Records before disbursements are made.

Section 21.11

A Durham (NC) Alumni Chapter sustaining member is not in good standing with the local, Province, or the Grand Chapter until he pays the One Hundred & 00/100 Dollars ($100.00) International Headquarters building assessment; established annual dues assessment for the Durham Alumni Chapter, and the and Durham Alumni Housing Assessment.

Section 21.12 - Refunds to a Member

Upon the approval of the Polemarch, the Exchequer does have the discretion to issue a refund to a member for overpayment of funds that has been submitted to the Exchequer by the member. 

Section 22.1

Chapter meetings will be held on the second Wednesday of each month unless otherwise designated. 

Section 22.2

Meetings shall be held at a designated location as stipulated by the Polemarch and the Keeper of Records.

Section 22.3

One-fourth (1/4) of the sustaining members shall constitute a quorum for a regular meeting.

Section 22.4 

Special or extra meetings may be called when deemed necessary by the Polemarch, provided that in such cases every member of the chapter is notified in writing at least five (5) days in advance of such meetings.

Section 23.1

These Bylaws shall be amended in the following manner:

• The proposed amendment must be submitted to all sustaining chapter members in writing at least thirty (30) days prior to the date a vote is to be taken.

• A two-thirds (2/3) affirmative vote of all sustaining chapter members is required to adopt an amendment.  A vote in absentee must be submitted in writing to the Chairman of the Bylaws Committee seven (7) days prior to the vote.

• Rules of Order may be suspended by a two-thirds (2/3) affirmative vote of sustaining chapter members present when the vote is taken.

Section 23.2

Amendments of these Bylaws shall be made by a motion to adopt or change.

Section 24.1

The Polemarch shall appoint the following standing committees at the June meeting.

1. Activities and Events

2. Audit

3. Award Submissions

4. Budget

5. Bylaws

6. Health and Wellness

7. Hospitality

8. Humanitarian

9. Information Technology

10. Membership Orientation Intake Program

11. Past Durham (NC) Alumni Polemarchs’ Council

12. Public Relations

13. Reclamation

14. Senior Kappa Affairs

15. Silhouettes

16. Social Action

17. Strategic Planning

18. Training

19. Ways and Means

Section 24.2

The Polemarch shall have the authority to appoint the above committees and others that may be necessary, except the Nominating Committee, to carry out the activities of the Chapter.  The Polemarch shall be an ex officio member of all committees, except the Nominating Committee.

Section 24.3

The Nominating Committee shall be comprised of no more than three (3) members. Nominations for committee members will be accepted from the floor and the election held annually at the May business meeting. The three (3) nominees who receive the highest number of votes shall comprise the committee and the nominee that receives the highest number of votes individually during the balloting for the committee shall serve as the committee’s chairman.  If there is a tie vote, of the tied candidates the candidate with the earliest fraternity initiation date shall be named to the committee.  The same shall be true if the tie vote impacts the election of the committee chairman.  The chairman will be installed as an officer with all other chapter officers at the June business meeting.

Section 24.4

The Nominating Committee shall formulate the annual slate of chapter officers and Board of Directors, and conduct elections. 

The chairman of the committee is responsible for ensuring the committee nominates delegate(s) to Province and Grand Chapter meetings and candidates for local awards (Kappa Man of the Year and Senior Kappa Man of the Year – Durham (NC) Alumni).  The committee will also recommend chapter member(s) for the following Province awards: Alumni Kappa Man of the Year and Lifetime Achievement.

Amended 11/11/09 with 34 Yes votes to 3 No votes.

Section 21.8 (old)

In matters requiring the sale of tickets, participating brothers shall be held responsible for the minimum number of tickets established by the chapter.

Section 21.8 (new)

In matters requiring the sale of tickets, participating brothers shall be held responsible for the minimum number of tickets established by the committee with approval by the chapter.

2. Amended 11/11/09 with 36 Yes votes to 1 No vote.

Section 22.4 (new)

Special or extra meetings may be called when deemed necessary by the Polemarch, provided that in such cases every member of the chapter is notified in writing at least five (5) days in advance of such meetings.

3. Amended 12/8/10 with 33 Yes votes to 0 No votes.

Section 3.7 (new) 

The Board shall have the power, by an eight-tenth affirmative vote of sustaining chapter members, to 

remove any elected officer for 1.) malfeasance in office, 2.) neglect of duty, or 3.) other offenses against the laws, dignity or interest of Kappa Alpha Psi and/or the Durham (NC) Alumni Chapter.   Neglect of duty is defined as not fulfilling at least one of the following:

- Failure to become a fully sustaining member of the grand chapter, province, and local chapter levels by December 31;

- Failure to attend a minimum of five (5) chapter business meetings (the Board may deem any absence above 5 as excused);

- Failure to submit required reports; and

- Failure to perform the responsibilities of the office as described in Articles 4 through 24 of these Bylaws.

Any sustaining member may present all evidence supporting the removal of an elected officer(s) at an official board meeting.  After an affirmative, majority vote of the recommendation by the Board, the Polemarch may choose to speak with the officer(s) in question prior to bringing the recommendation to the chapter.  During the subsequent chapter meeting, both the Polemarch and officer(s) in question may be given time to express themselves.  Afterwards, all sustaining members shall vote, wherein an eight-tenths affirmative vote must be obtained in order for the officer(s) to be removed.

Section 3.8 (new) 

Requires the Nominations and Recognition Committee to recommend to the chapter, to replace any officer that has resigned or been removed for neglect of duty.  The Nominations and Recognition Committee must submit a nomination to fill any office to the chapter within thirty (30) days of the date such member(s) have been separated.

The Nominations and Recognition Committee must notify the chapter, via the approved form of communication, no less than two weeks prior to the nomination and election process to be held at the next month’s chapter business meeting.  If there are less than two weeks before the next month’s chapter business meeting, the nomination and election process will take place at the following month’s chapter business meeting.

4. Amended 1/9/2013 by unanimous consent.

Section 3.2(old)

The officers of the chapter shall be: Polemarch, Vice Polemarch, Keeper of Records, Assistant Keeper of Records, Keeper of Exchequer, Assistant Keeper of Exchequer, Strategus, Lieutenant Strategus, Director of Membership Intake, Assistant Director of Membership Intake, Chairman of Nominations and Recognition, Historian, Reporter, Chaplain, Parliamentarian, Assistant Parliamentarian and Members of the Board of Directors.

Section 3.2(new)

The officers of the chapter shall be: Polemarch, Vice Polemarch, Keeper of Records, Assistant Keeper of Records, Keeper of Exchequer, Assistant Keeper of Exchequer, Strategus, Lieutenant Strategus, Membership Orientation Intake Program Chairman, Membership Orientation Intake Program Vice Chairman, Nominating Committee Chairman, Historian, Reporter, Chaplain, Parliamentarian, Assistant Parliamentarian and Members of the Board of Directors.

5. Amended 1/9/2013 by unanimous consent.

Section 3.6 (old)

Election of officers shall be by secret ballot and a majority vote shall be necessary.  Only sustaining members shall be eligible to vote during the annual election of officers and all other matters concerning the affairs of the chapter where a vote is required.  A vote in absentee must be submitted in writing to the Chairman of Nominations and Recognition Committee seven (7) days prior to the election.

Section 3.6 (new)

Election of officers shall be by secret ballot and a majority vote shall be necessary.  Only sustaining members shall be eligible to vote during the annual election of officers and all other matters concerning the affairs of the chapter where a vote is required.  A vote in absentee must be submitted in writing to the Chairman of Nominating Committee seven (7) days prior to the election.

  6. Amended 1/9/2013 by unanimous consent.

Section 3.8 (old)

Requires the Nominations and Recognition Committee to recommend to the chapter, to replace any officer that has resigned or been removed for neglect of duty.  The Nominations and Recognition Committee must submit a nomination to fill any office to the chapter within thirty (30) days of the date such member(s) have been separated.

The Nominations and Recognition Committee must notify the chapter, via the approved form of communication, no less than two weeks prior to the nomination and election process to be held at the next month’s chapter business meeting.  If there are less than two weeks before the next month’s chapter business meeting, the nomination and election process will take place at the following month’s chapter business meeting.

Section 3.8 (new)

Requires the Nominating Committee to recommend to the chapter, to replace any officer that has resigned or been removed for neglect of duty.  The Nominating Committee must submit a nomination to fill any office to the chapter within thirty (30) days of the date such member(s) have been separated.

The Nominating Committee must notify the chapter, via the approved form of communication, no less than two weeks prior to the nomination and election process to be held at the next month’s chapter business meeting.  If there are less than two weeks before the next month’s chapter business meeting, the nomination and election process will take place at the following month’s chapter business meeting.

7. Amended 1/9/2013 by unanimous consent.

Section 12.1 (old)

The Director of Membership Intake shall plan and implement all membership intake activities.  He shall conduct training and ensure that new members are active in assigned committees and/or projects.

Section 12.1 (new)

Membership Orientation Intake Program Chairman

The Membership Orientation Intake Program Chairman shall plan and implement all membership intake activities.  He shall also serve as Chairman of the Membership Orientation Intake Program Committee and conduct training to encourage active participation by new members on assigned committees and/or projects.

8. Amended 1/9/2013 by unanimous consent.

Section 13.1 (old)

It shall be the duty of the Assistant Director of Membership Intake to assist the Director of Membership Intake and perform his duties when he is absent or unable to serve.

Section 13.1 (new)

Membership Orientation Intake Program Vice Chairman

It shall be the duty of the Membership Orientation Intake Program Vice Chairman to assist the Membership Orientation Intake Program Chairman and perform his duties when he is absent or unable to serve.

9. Amended 1/9/2013 by unanimous consent.

Section 14.1 (old)

Formulate slates of officers and Board of Directors, conduct elections, and revise chapter’s Constitution.  Nominate delegates to Province and Grand Chapter meetings and candidates for local awards (Kappa Man of the Year – Durham (NC) Alumni), Province Awards (Province Man of the Year, Chapter of the Year, etc.) and Grand Chapter Awards (Laurel Wreath, Elder Watson Diggs, Achievement Awards, etc.).

Section 14.1 (new)

Section was removed.

10. Amended 1/9/2013 by unanimous consent.

Section 18.1 (old)

The Parliamentarian shall advise the presiding officer and the Chapter on parliamentary procedures, in accordance with Robert’s Rules of Order.

Section 18.1 (new)

The Parliamentarian shall advise the presiding officer and the Chapter on parliamentary procedures, in accordance with Robert’s Rules of Order. He shall also serve as the Chairman of the Bylaws Committee to recommend amendments and revisions to the chapter’s Bylaws. 

11. Amended 1/9/2013 by unanimous consent.

Section 20.1 (old)

The Board of Directors shall be composed of seven (7) members, of whom shall be the Polemarch, Vice Polemarch, Keeper of Records, Keeper of Exchequer, and the immediate past Polemarch for one year after he leaves office.  The other two (2) members shall be elected from the floor.  If the immediate past Polemarch is unable to serve, then three members from the membership shall be elected to serve on the board.

Section 20.1 (new)

The Board of Directors shall be composed of nine (9) members, of whom shall be the Polemarch, Vice Polemarch, Keeper of Records, Keeper of Exchequer, and the immediate past Polemarch.  The other four (4) members shall be elected from the floor.  If the immediate past Polemarch is unable to serve, then five (5) members from the membership shall be elected to serve on the board.

The four members elected from the floor shall be: one (1) member-at-large, one (1) member who also serves on the Board of Directors for the Kappas of Durham Foundation, one (1) member who was initiated into the fraternity less than five years from the date of election to the Board of Directors, and one (1) member who is over 60 years of age at the time of election to the Board of Directors.  If the immediate past Polemarch is unable to serve, the fifth elected member shall be a member-at-large.

12. Amended 1/9/2013 by unanimous consent.

Section 20.2 (old)

The Chairman of the Board of Directors shall be the Polemarch and the Secretary shall be the Keeper of Records.

Section 20.2 (new)

The Polemarch shall serve as chairman of the Board of Directors; the Vice Polemarch shall serve as the vice chairman, and the Keeper of Records shall serve as the secretary.

13. Amended 1/9/2013 by unanimous consent.

Section 23.1(b) (old)

A two-thirds (2/3) affirmative vote of all sustaining chapter members is required to adopt an amendment.  (A vote in absentee must be submitted in writing to the Chairman of the Nominations and Recognitions Committee seven (7) days prior to the vote.

Section 23.1(b) (new)

A two-thirds (2/3) affirmative vote of all sustaining chapter members is required to adopt an amendment.  A vote in absentee must be submitted in writing to the Chairman of the Bylaws Committee seven (7) days prior to the vote.

14. Amended 1/9/2013 by unanimous consent.

Section 24.1 (old)

The Polemarch shall appoint the following standing committees at the June meeting.

1. Auditing

2. Black and White

3. Budget

4. Christmas Program

5. Information Technology

6. Founders’ Day

7. Hospitality

8. Humanitarian

9. Membership Intake

10. Senior Kappa Affairs

11. Publicity and Public Relations

12. Reclamation

13. Summer Outing

14. Past Durham (NC) Alumni Polemarch Council

Section 24.1 (new)

The Polemarch shall appoint the following standing committees at the June meeting.

1. Activities and Events

2. Audit

3. Award Submissions

4. Budget

5. Bylaws

6. Health and Wellness

7. Hospitality

8. Humanitarian

9. Information Technology

10. Membership Orientation Intake Program

11. Past Durham (NC) Alumni Polemarchs’ Council

12. Public Relations

13. Reclamation

14. Senior Kappa Affairs

15. Silhouettes

16. Social Action

17. Strategic Planning

18. Training

19. Ways and Means

15. Amended 1/9/2013 by unanimous consent.

Section 24.2 (old)

The Polemarch shall have the authority to appoint the above committees and others that may be necessary to carry out the activities of the Chapter.

Section 24.2 (new)

The Polemarch shall have the authority to appoint the above committees and others that may be necessary, except the Nominating Committee, to carry out the activities of the Chapter.  The Polemarch shall be an ex officio member of all committees, except the Nominating Committee.

16. Amended 1/9/2013 by unanimous consent.

Section 24.3 (new)

The Nominating Committee shall be comprised of no more than three (3) members. Nominations for committee members will be accepted from the floor and the election held annually at the May business meeting. The three (3) nominees who receive the highest number of votes shall comprise the committee and the nominee that receives the highest number of votes individually during the balloting for the committee shall serve as the committee’s chairman.  If there is a tie vote, of the tied candidates the candidate with the earliest fraternity initiation date shall be named to the committee.  The same shall be true if the tie vote impacts the election of the committee chairman.  The chairman will be installed as an officer with all other chapter officers at the June business meeting.

17. Amended 1/9/2013 by unanimous consent.

Section 24.4 (new)

The Nominating Committee shall formulate the annual slate of chapter officers and Board of Directors, and conduct elections. 

The chairman of the committee is responsible for ensuring the committee nominates delegate(s) to Province and Grand Chapter meetings and candidates for local awards (Kappa Man of the Year and Senior Kappa Man of the Year – Durham (NC) Alumni).  The committee will also recommend chapter member(s) for the following Province awards: Alumni Kappa Man of the Year and Lifetime Achievement.

18. Amended 12/10/14 with 30 Yes votes to 10 No votes.

Section 21.2 (old)

Dues shall be paid according to the monthly meeting scheduled below.  Failure to pay dues as scheduled will immediately render the member non-sustaining and, consequently, ineligible to vote or participate in any social activity, assume any committee responsibility, nor function on behalf of the chapter.  Payment of annual chapter dues can be made in three (3) installments (October, November & December) provided Grand Chapter and Province dues are paid in full at the September meeting.  In extenuating circumstances, the Keeper of Exchequer may be allowed to modify the payment schedule of any individual brother.

All monies and dues paid to the Keeper of Exchequer are nonrefundable.

Section 21.2 (new)

Dues shall be paid according to the monthly meeting scheduled below. Failure to pay dues as scheduled will render the member non-sustaining and, consequently, ineligible to vote or participate in any social activity, assume any committee responsibility, nor function on behalf of the chapter during the upcoming fraternal year. Payment of annual dues can be made in three (3) installments (April, May, June). In extenuating circumstances, the Keeper of Exchequer may be allowed to modify the payment schedule of any individual brother; provided Grand Chapter and Province dues are paid in full by the September meeting.

All monies and dues paid to the Keeper of Exchequer are nonrefundable.

19. Amended 12/11/2019

Throughout the entire document, the words “Constitution and Statutes” or the word “Constitution” shall be deleted and replaced with “Bylaws.”

20. Amended 12/11/2019 

Section 3.3 (old)

All officers shall be elected for a term of one year and/or until their successors are elected and qualified.

Section 3.3 (new)

All officers shall be elected for a term of two (2) years and/or until their successors are elected and qualified. 

Proposal No. 1

Currently - Article 3, Section 3.4 Office of the Polemarch shall not be held for more than two (2) consecutive terms, unless otherwise stipulated by a two-thirds vote of the sustaining members. 

Proposal – No Change

Proposal No. 2

Currently - Article 21, Section 21.12. No member shall be issued a refund. 

Proposal – Article 21, Section 21.12. Upon the approval of the Polemarch, the Exchequer does have the discretion to issue a refund to a member for overpayment of funds that has been submitted to the Exchequer by the member. 

Proposal No. 3

Currently – Amendment to the Bylaws are generally added to end of the Bylaws document.  

Proposal – All Amendments shall be indoctrinated into the body of the Bylaws in the appropriate and/or amended section of the Bylaws document.  

Proposal No. 4 

Proposal - Brothers that commit to pay $2500 would have their housing assessment requirements extinguished unless there are some extenuating circumstances.  

Proposal – No Change

Proposal No. 5

Proposal – Payment of the second mortgage.  This proposal would require an amendment to the Bylaws of the Chapter. 

The proposal for payment of the second mortgage received 26 votes in favor and 2 against.  The proposal passed.